As companies expand and business operations grow more fragmented, it is becoming increasingly normal for employees to work remotely from their homes, other office branches, or off-site locations, etc. It's also the moment when there's a need for a good internet web portal.
This makes it difficult for businesses to streamline data and collaboration on a single platform. To ensure that everyone’s on the same page, no matter where in the world they are, you’ll need an interactive intranet web portal – and SharePoint is your go-to solution.
Whether you have an existing intranet web portal in need of an overhaul, are setting out on your first intranet project or you’re looking to build a business case for a new intranet, the question, ‘what content do we need on our intranet?’ is one of the core concerns for any intranet manager.
Microsoft's SharePoint top 3 features
Developed by Microsoft, SharePoint is a collaboration and document management system that is used to centralize business operations by 78% of Fortune 500 companies.
Here are several reasons why the best organizations across the globe count on this tool to facilitate their teams: SharePoint is the world’s most popular base technology for intranets. This is repeatedly reflected in various digital workplace and intranet surveys. This is the reason, why investing on SharePoint intranet means that the solution is already proved what comes to functionality of the portal.
1. Streamlined Communication
In the past, end-users would have to send group emails and copy everyone on the list. This would bring with it a wide range of issues – mainly as information got lost, and even ignored.
However, SharePoint functions as a truly interactive digital workplace and enables vital information and communication to reach relevant users quickly.
The Platform features unique spaces and capabilities for inter-departmental and cross-functional collaboration – each centralizing data, files, and resources to get the job done.
2. Centralized Storage
With SharePoint intranet, end-users can source information from external collaboration tools, thus bringing formerly distributed content and communication into an organized environment.
Mitigate email reminders and announcement boards: whether it’s messages from the CEO to meeting notices and events – post relevant notifications and team members can access it in real-time.
Moreover, companies can protect their intellectual capital from accidental deletion, forbidden sharing, and re-use. SharePoint acts as a central database with greater visibility into your data and resources.
3. Seamless Integration
SharePoint easily integrates with your pre-existing systems as it gives you the flexibility to introduce applications in the future.
Given that SharePoint has an open architecture, it integrates with technologies such as XML (Extensible Markup Language) and SOAP (Simple Object Access Protocol). Moreover, it also provides APIs among other event handlers for lists and documents.
Moreover, an interactive intranet like SharePoint also provides users with access to self-service resources and expert assistance from support agents, mitigating the inefficiency and delays associated with IT help desk calls.
Related post: 6 Reasons why SharePoint intranet is your top choice
These are just three of the countless benefits that SharePoint has for your business as it enables you to collect mission-critical business information from stakeholders directly via a single platform.
Are you interested in learning more about the benefits of a SharePoint Intranet?
Definity First is an IT consulting firm that offers tailored SharePoint Intranet services to help businesses connect teams.
Click here to start driving a positive collaborative environment, engage employees with your company culture, and increase productivity with a list of our suggested resources that will help you become an intranet web portal expert.
Contact us at firstname.lastname@example.org if you’re looking into Microsoft SharePoint implementation for your organization.