Sergio Zuniga Oct 2, 2020 5 min read

Top 5 Reasons to Deploy Microsoft SharePoint

There is a growing need for effective digital solutions to manage and streamline business operations.

As a leading intranet and content management system, SharePoint offers scalability that facilitates larger corporations and small companies alike. It helps them simplify data access, satisfy regulatory requirements, and speed up processes. And that's just the start.

It has been adopted by 78% of Fortune 500 companies because the accessibility, usability, and performance of SharePoint have drastically changed the way businesses adapt to new technologies.

Let's explore some of the other built-in solutions it has to offer. Here are the top 5 reasons why you should deploy SharePoint:

Document Storage And Management

SharePoint allows you to access, manage, control, and share documents. You can also access related information, such as the edit history, and also manage the document lifecycle.

SharePoint creates custom metadata fields that give you relevant search results and help you the right document at the right time from multiple content pieces.

You can even set up custom alerts that let you know when a document or list is accessed or updated.

Automate Workflow

SharePoint collects critical business data from suppliers, partners, customers, and stakeholders, and helps you gather precise and consistent information. This further enables you to avoid errors resulting from manual data re-entry.

Furthermore, the SharePoint workflows enable you to track and report critical processes, such as from document creation to its review and publication.

This should help you improve efficiency, reduce errors, and automate everyday tasks. As a result, you simplify your business activities and save time, money, and other resources. Besides, you don't require coding to make most of these features!


Satisfy Regulation Requirements

From specific security settings to storage and auditing policies for your business documents – you can manage it all with SharePoint as per compliance regulations. 

The cumbersome procedures you have to go through while maintaining customer data and ensuring that everyone follows through requires extensive workload.

SharePoint controls, protects, and manages your sensitive business information, and mitigates the risk by keeping all the data secured.

Offer Customized Solutions

Scalability is one of SharePoint's powerful features that gives you customizable solutions and caters to your needs, irrespective of how big or small your business is.

With ample configuration options, SharePoint is flexible enough to meet your different needs unique to your organization's processes.

In fact, nearly all content management features can be customized in accordance with your organization's content management needs.

So all you need to do is ensure that you have a good governance plan in place, and create a deployment of SharePoint using best practices. This way, document management becomes easy, streamlined, and error-free.

Facilitate Remote Workers

With SharePoint, create a digital workspace that makes it easy for your employees to collaborate. Your team can stay on one page with easy access to documents, e-mails, contacts, etc. from any browser on any device. 

They can sync data, make changes while offline, and retrieve those changes as SharePoint uploads and updates all the edits once you reconnect to the Internet. This deployment entirely depends on your organizations' objectives, processes, data management requirements, and budget.

However, it is essential to consider your business needs to simplify its internal operations to consolidate critical information. With tools like MS SharePoint, it's possible to do it all, securely, and seamlessly without hindering collaboration in the workplace.


Sergio Zuniga

Consulting Services VP at Definity First. Over the years I went through the different roles on the technical side until I was seduced by the dark side of business development and sales. I like to help clients from a technical and a business perspective, finding the best solution for their needs.