Mauricio Duran Apr 1, 2020 9 min read

SharePoint Intranet benefits for an improved remote working experience

Now, the concept of working as we know it suffered a drastic transformation, and this where an intranet web portal enters to this quarantine scenario that has been shaking companies around the world.  

While some other companies are struggling to deal with the fact that they don’t own a solution with the one they can stay communicated with their teams remotely, others are enjoying the perks of working from home during this COVID-19 quarantine.

Intranets evolved into a solution that creates collaborative experiences and that are actually helping employees and teams to get work done, rather than inhibit it, even if they’re remotely.

The truth is that not too many companies are not putting effort on this hero of the modern workplace concept, but let’s face it; the word intranet is associated with a clunky nineties software, that was impossible to navigate, and it was full of outdated files and various unnecessary folders.

Now, this outdated concept evolved into a powerful collaboration and communication tool that increases productivity, drives engagement, and enables companies to unleash the benefits of remote working to employees and teams located in different time zones.

If you have employees within your company who work remotely, you may need to consider an intranet web portal to make sure all employees, whether internal or external, are able to work closely together to deliver results and complete tasks.


6 reasons why a SharePoint Intranet improves the remote working experience of your teams:


1. Improves internal communication

A modern SharePoint Intranet encourages communication to flourish across your remote working employees through the following:

  • Teams can have open discussions
  • Individuals can share knowledge
  • Leadership can stay in touch with the whole organization
  • Departments can provide updates

The best part is that communication flows in both ways. Anyone in the organization can share files and documents and everyone can comment and provide feedback.

In this way, a SharePoint Intranet also increases communication and cohesiveness by bringing it to one place and empowers individuals with a voice and company’s knowledge even if they’re working from home or in different time zones.


2. Increased opportunities for flexible working

A SharePoint Intranet will become the central hub for those teams that are working remotely. It will be the place where conversations take place, company news is shared, and events are planned. With this in mind, it’s easy to see how it brings multi-location teams together. Each employee and location have insights about what’s happening throughout the company, no matter where the employees are based.


3. Reduces emails and meetings

If you find your inbox full of emails and calendar stuffed with meetings, it may be the perfect time for an intranet.

A SharePoint Intranet with a well-integrated chat feature will make communication easy. You will be able to make important conversations on time and keep them away from messy inboxes.

With good improved communication, it’s easier to keep everyone informed and garner feedback. You won’t need as many large group meetings that will take time from multiple participants.

With that in mind, consider that when people are working remotely, they need to stay productive and engaged with conversations that really matters. They don`t need distractions, so your intranet web portal will be the centralized place where are all type of communications will take place.


4. Brings the workplace culture in life.

Your company will not be a company without its people and modern intranets are for Millennials or people who are used to practice remote working. Bringing them together and delivering the best out of them will boost the company’s culture in people.

Through the actions mentioned above, a good intranet web portal becomes a hive of activity that takes on the characteristics of the company itself.


5. Simplifies employee onboarding

A good intranet web portal makes onboarding simpler than ever. New hires can use it to find easy-to-access documents, up-to-date organization charts, news and hub that provides information and insights from the culture of the company.


6. Encourages knowledge sharing

A SharePoint Intranet allows organic knowledge to grow, as the person-to-person connections increase and deepen across your company.

When people with knowledge are more visible, it’s easier for others to connect with them. Experts can also comment, give feedback to you, get involved in forum-style conversations and release an article series that helps to disperse learning throughout the company.

05 - Personalization and Content

Nurture engagement and happiness with a SharePoint Intranet

By allowing employees to live the remote working experience, you are able to build better relationships with your staff by showing that you understand their needs and trust them.

Remember that nowadays, employees are demanding new ways of working, so remote working will help you foster greater feelings of respect from employees in return. An intranet provides an online space that allows remote working to be feasible.

An intranet web portal can be a powerful tool. It can turn your employee engagement around, clarify internal communication, and streamline processes, but you have to make sure you get the right one. Only then will you see the benefits unfold.

There are so many benefits to implementing a SharePoint Intranet in your company and if you’re willing to unleash them, we have the expertise to assess you during this journey.

It’s time to do a makeover for your meetings, emails and time to streamline communication and make it more efficient. It’s time to get an intranet web portal!

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Mauricio Duran

President at Definity First. I have a big passion for leading-edge technology and I'm a serial entrepreneur with more than 20 years of experience in software development. Expert in Microsoft technologies and mission critical applications.